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[UI] Use Gmail filters for emails that you send

Did you know that Gmail's automatic filters also work for emails you send to others ? Functionality is something unknown and surely you can take advantage on occasion. Imagine the possibilities of being able to filter (highlight, mark and remove) some of the e who daily send according to the user, a keyword or if you have attached.


And all automatically.
may be messages that will inevitably have to return days later, messages sent to special people or mails with news updates or certain projects ... You can mark them with a label and move to a folder, assign a star forward to another address , etc. In short, such as you do with your incoming mail . I propose some ideas to take advantage of this exciting option to the Gmail filters.

Examples of Filter Outgoing Mail

Here, as in the design of the rest of Smart Filters, which are each need to define at what points you might find useful this functionality. But there are some general cases that can be used for most of us and maybe give you some clue.

• messages
  Post Follow that days later I have to recover because they deal with an issue that requires further follow-up. Perhaps a proposal to a client, a request or requested change, a task shared with a partner, etc. I can concentrate all under one label-folder and whenever I will return to them faster. (Once you close the task or issue you remove the label and it will not appear alongside the other outstanding issues.)
• 
  
• 
  Important Messages For its content or the person to whom they I led them away in a special folder tag-grouped them, or assign a star to highlight them over others.
• 
  
• messages When
  Project working on a project or product exchanged lots of messages with colleagues or collaborators. Using certain keywords in the subject might have centralized all posts by this project, both those that you send as you get.
• 
  
• Messages with Attachments
  If you often send contracts, budgets and business proposals by email, you may wish to remove and group those messages to a folder labeled "special. Depending on a keyword and if it leads attached.
• 
  
• Automatic Backup Using
  messages for this Evernote. According to certain keywords or recipients of special importance, you can automatically forward any message to your Evernote email account. That, as you know, turns any email in a note . It is a way to get out of Gmail e-mail that you want to stand or you want to have with other relevant information.
• 
  

How to create Filters for Outgoing Email?

Just as incoming mail, does not change anything. You can define your filters in terms of: the recipient or target groups, keywords, subject or attachment, for example. As they have done since forever.


The problem is that sometimes outgoing mail is less predictable than the next and this poses difficulties to create your filters. In such cases you can draw on the very useful disposable addresses that Gmail offers. How?

1. 3-4 Defines address of "throwaway" that you will use in your messages.
2. Creas the various filters, rules and labels based on these directions.
3. When sending your message put these addresses Bcc.

Some practical examples with these directions before taking the cases that you suggested:
Monitoring messages (follow-up to things that I want to check later)

Rule: If the message is sent to mymail + followup@gmail.com (going in blind carbon copy).


Action: Skip the Inbox> Mark as read> Apply


Tag follow-up.


Important messages (sent to special people)


Rule: If the message is sent to vips@gmail.com mymail + (va Bcc).


Action: Skip the Inbox> Mark as read> Highlight>


Apply Label VIPs.




messages with attachments (contracts and proposals)


Rule: If the message has the word "contract" or "proposal" and as an attachment is a PDF.


Action: Skip the Inbox> Mark as read> Apply


Label contracts.


Whenever I talk or write about filters I like to finish saying the same thing is not killing flies with cannon fire, thoughtlessly create rules for all then end up complicating things. But if you find that there is a need, use them. Because if at any time if you scratch the Email, however slightly, is something that you already have a gift.

Use Gmail filters for emails that you send

of ThinkWasabi of Berto Pena

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Posted by VRedondoF for UI 3/27/2011 3:33:00 AM the